Scan papers

Once your students have finished, you’ll need to scan their papers into PDFs before you upload them. You can scan pages in any order: upside down, back to front, shuffled, it doesn’t matter. You can even scan papers from different assessments in the same batch and Running Paper will sort them for you.

Getting the pages ready

Take the pages apart so they can go through the scanner’s document feeder. How you do this depends on how the papers were printed:

Printed as	What to do
Stapled	Cut off the stapled corner with a guillotine or a pair of scissors. Load the stack so the straight, uncut edge goes into the feeder first and the cut corner is at the back. If the cut corner goes in first, the pages can get stuck.
Booklet	Guillotine the spine off so the booklet comes apart into loose sheets. Load the stack so the cut edge is furthest from the feeder and goes in last. If the cut edge goes in first, the pages can get stuck.
Treasury tags	Take the treasury tag out and scan the loose sheets.
Loose sheets	Scan as they are.

Scanning

1. Choose Scan to folder

On the photocopier, choose Scan to folder before you do anything else. This sends the scans to a folder (for example OneDrive, Google Drive or a network folder) rather than to email. Scan to email usually has a file size limit, so a folder lets you scan far more pages in one go.

Can’t see Scan to folder?

If Scan to folder isn’t turned on for your photocopier, your IT team can turn it on. We strongly recommend this so you can scan larger batches.

2. Set the scan settings

Set these before you scan:

Setting	Choose
Double-sided	Turn on if the papers were printed double-sided.
Colour	Black and white.
DPI	The lowest setting. This keeps the files small and is all Running Paper needs.
File type	PDF.
Scan size	A4.

If your photocopier has a setting that lets you scan in batches and keep loading more pages into one scan, turn it on. Depending on the make, it may be called Job Build, Build Job, Batch or Separate Scan. This lets you scan a large stack in several loads and still get a single PDF.

3. Scan

Put the pages in the document feeder, not on the glass, so you can scan a whole class in one go. Then press Start.

Keep each scan to 1,000 pages or fewer. Some photocopiers have a lower limit, so if a scan stops early, split the pages into smaller batches.

Once your scans are saved as PDFs, head to upload scans.